-LaSenza

The Executive Assistant is responsible for providing executive level administrative support to the President of La Senza. Has the ability to problem-solve, be forward thinking and anticipate needs. Uses technical and business vocabulary and has detailed knowledge of business operations. Manages special projects that will include creating complex presentations, charts and spreadsheets for meetings. Specific responsibilities include:
- Prioritize incoming information and/or appointments. Open/sort mail for Executive and team;
forward to others when necessary
- Review e-mails for priority information and meeting requests as directed
- Effectively manage complex business calendar and executive's schedule. Communicate
calendar changes to those affected in a timely manner.
- Has the ability to work in an environment where multi-tasking is the norm; A problem-solver.
- Stay updated on executive's priorities on a daily basis
- Schedule touch bases and staff meetings with direct reports. Troubleshoot as needed.
- Provide current agendas and necessary materials to prior to meetings. Keep executive
informed of time/date/location changes of meetings
- Strong writing skills; the ability to create correspondence on behalf of the Executive with some
direction.
- Arrange executive travel
- Prepare and compile presentation documents
- Complete and reconcile invoices and expense reports
- Maintain office supply inventory
- Receive and screen telephone calls
- Perform other duties and responsibilities as assigned
- Eight to ten years experience as an Executive Assistant providing support to a senior executive
in a fast paced, dynamic environment required
- Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint
and the Internet)
- Excellent interpersonal and communication skills (written and verbal)
- Excellent analytic, problem solving and organizational abilities
- Ability to handle multiple tasks, projects, competing priorities and tight deadlines
simultaneously while maintaining quality
- Strong adaptability, flexibility and resourcefulness
- Ability to exercise independent judgment and make decisions
- Demonstrated ability to maintain a high level of professionalism and confidentiality